Top Accounting BPO Companies in the US for 2025

In 2025, businesses face rising pressure to cut costs, stay compliant, and work efficiently. Many turn to Accounting BPO providers for bookkeeping, payroll, tax, and reporting. While the US is home to world-class firms, destinations like Malaysia are emerging as cost-effective, skilled alternatives.

This guide explores the top accounting BPO companies in the US, the benefits of outsourcing, and why Malaysia is emerging as a competitive destination for finance and accounting outsourcing.

What Is Accounting BPO?

Accounting BPO (Business Process Outsourcing) refers to hiring an external service provider to handle some or all of your financial and accounting functions. Instead of building and managing a full in-house accounting department, businesses can outsource tasks such as:

• Bookkeeping – recording daily financial transactions, reconciling accounts, and ensuring accuracy.
  
• Payroll – calculating salaries, handling tax deductions, and ensuring employees are paid on time.
  
• Tax preparation and filing – managing corporate, state, and federal tax returns in compliance with laws.
  
• Financial reporting and analysis – preparing statements and reports that help leadership make better decisions.

According to the U.S. Small Business Administration (SBA), outsourcing back-office functions like accounting helps businesses focus on their core activities such as product development, customer service, or expansion, without getting bogged down by time-consuming administrative tasks.

In other words, accounting BPO allows companies to operate more efficiently, cut costs, and stay compliant with local and international financial regulations.

Also Read: How to Successfully Outsource a Cloud Engineering Team

Benefits of Outsourcing Finance and Accounting

Outsourcing your accounting functions offers several advantages beyond just saving time:

1. Cost Efficiency

Maintaining a full-time accounting department is expensive when you factor in salaries, training, benefits, and software costs. Outsourcing allows you to pay only for the services you need, making it particularly valuable for small and medium-sized businesses looking to control overhead.

Example: A startup in the U.S. might spend $70,000+ annually on a full-time accountant, while outsourcing the same functions to Malaysia or India can cost 40–60% less.

2. Expertise and Compliance

Outsourced accounting providers employ specialists who are trained in local tax laws, GAAP (Generally Accepted Accounting Principles), and IFRS (International Financial Reporting Standards). This ensures accurate reporting and compliance, even in complex areas like cross-border taxation.

Tip: Check whether your outsourcing partner has certifications such as CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants).

3. Scalability

As your business grows, so do your financial management needs. Outsourcing gives you the flexibility to scale services up or down depending on seasonal peaks, expansion into new markets, or shifts in business size—without having to hire or lay off staff.

4. Technology Access

Leading accounting BPO providers use the latest cloud-based tools, AI, and automation to improve accuracy and speed. Platforms like Xero and QuickBooks Online give you real-time visibility into your finances, often integrated seamlessly with other business software.

Example: An eCommerce company can receive automated financial dashboards that update daily, reducing manual errors and decision-making delays.

5. Risk Reduction

Errors in payroll or tax filings can lead to fines and penalties from agencies like the IRS. By outsourcing, you gain access to professionals who specialize in compliance, reducing the risk of costly mistakes. Providers also put strong data security measures in place to protect sensitive financial information.

Also Read: Why You Should Hire Cloud Engineers in Malaysia

Finance and Accounting Functions You Can Outsource

Outsourcing isn’t just about cutting costs, it’s also about improving accuracy, saving time, and giving your business access to specialized expertise. Below are the most common finance and accounting functions that companies, from startups to multinational corporations, outsource to trusted providers.

Function	What It Involves	Benefits	Example Scenario
Bookkeeping	Recording daily transactions, reconciling accounts, maintaining ledgers	Accurate record-keeping, reduced errors, time savings	A startup outsources bookkeeping so founders can focus on product development, while ensuring financial compliance from day one.
Payroll Processing	Calculating salaries, tax withholdings, bonuses, and benefits while ensuring compliance with labor laws	Timely, error-free salary payments, reduced risk of fines	A U.S. company outsources payroll to avoid penalties tied to miscalculations in federal and state tax deductions.
Accounts Payable & Receivable	Managing invoices, paying vendors, and collecting payments from customers	Better cash flow, stronger supplier and client relationships	A growing retail company outsources invoice tracking to ensure vendors are paid on time and customer payments don’t slip through the cracks.
Tax Preparation & Filing	Preparing and filing federal, state, or international tax returns	Reduced risk of non-compliance, minimized liabilities	SMEs outsource their tax filing during busy tax season to avoid costly errors and IRS penalties.
Financial Reporting & Analysis	Generating financial statements, forecasting, and providing insights for decision-making	Deeper visibility into performance, data-driven strategies	A manufacturing firm outsources financial reporting to receive quarterly insights, including cost trend analysis and growth projections.
Audit Support	Organizing financial records, preparing documentation, and assisting auditors during compliance checks	Smoother audit process, reduced risk of penalties	A business preparing for an IRS audit outsources support to ensure all records are audit-ready and well-documented.

Why Outsourcing These Functions Works

• Small businesses save valuable time by letting experts manage routine tasks like bookkeeping and payroll.
  
• Mid-sized companies gain better insights with outsourced reporting and analysis that in-house teams might not have the bandwidth to provide.
  
• Large enterprises reduce compliance risks by leveraging providers who are up-to-date on global regulations and tax laws.

Tip: Start with one function such as payroll or bookkeeping, and expand gradually as you see the benefits of outsourcing.

Also Read: Employment Guide for Hiring Cloud Engineers in Malaysia

Top Accounting BPO Companies in the US (2025)

Outsourcing finance and accounting functions is a growing trend among U.S. businesses, from startups to Fortune 500 companies. These providers offer expertise, technology, and scalability to help organizations manage their back-office operations more efficiently. Below are 11 leading accounting BPO companies in the U.S. for 2025:

1. IBM

IBM is at the forefront of AI-driven automation and advanced analytics. Their finance and accounting BPO solutions use cognitive technologies to streamline workflows such as accounts payable, receivables, and reporting. This allows businesses to improve efficiency and reduce manual errors while gaining deeper financial insights.

2. Accenture

Accenture is a global outsourcing leader with a strong reputation in financial reporting and advisory services. They specialize in tailoring solutions for companies of all sizes, helping businesses optimize their finance processes, stay compliant, and make smarter data-driven decisions.

3. Deloitte

Deloitte focuses heavily on compliance-driven financial outsourcing. Their services include accounting, payroll, tax preparation, and regulatory reporting. Large corporations often choose Deloitte for its strong reputation in governance, risk management, and cross-border compliance.

4. PwC (PricewaterhouseCoopers)

PwC is trusted worldwide for industry-specific finance solutions and global reach. They provide everything from day-to-day accounting to advanced advisory services, making them a preferred choice for companies with complex international operations.

5. KPMG

KPMG offers audit, tax, and financial advisory outsourcing. Their strength lies in combining compliance expertise with technology-driven solutions, enabling businesses to maintain accurate records and meet statutory requirements across multiple jurisdictions.

6. BDO

BDO is well-known for providing personalized outsourcing solutions. They work with both SMEs and large enterprises, offering services such as bookkeeping, payroll, tax filing, and strategic advisory. BDO’s flexibility makes them a strong partner for growing businesses.

7. Auxis

Auxis focuses on the mid-market segment, offering outsourcing for finance functions like accounts payable, receivable, and FP&A (financial planning & analysis). They are known for helping businesses improve efficiency without the cost of a large-scale provider.

8. AccountingDepartment.com

This U.S.-based provider is tailored for SMBs (small and medium businesses). They handle daily bookkeeping, payroll, and financial reporting while also offering strategic planning. Their approach gives business owners CFO-level insights without hiring an in-house team.

Also Read: How to Hire and Manage a High-Performing Offshore Cloud Engineer Team in Malaysia

9. Bookkeeper360

Bookkeeper360 is a cloud-based accounting provider that integrates seamlessly with Xero and QuickBooks. They offer bookkeeping, payroll, and advisory services, making them a great choice for startups and small businesses that want modern, tech-driven solutions.

10. IBN Tech

IBN Tech provides flexible finance and accounting services, ranging from basic bookkeeping to virtual CFO support. They are known for their ability to scale quickly and adapt to business needs, making them a cost-effective option for SMEs.

11. Near

While these US and nearshore providers dominate the market, many rely on offshore teams to deliver services more efficiently. Increasingly, Malaysia is becoming the back-office engine that powers global finance operations, combining cost efficiency with strong compliance expertise.

Best Countries for Accounting Outsourcing

While the U.S. has many world-class accounting BPO providers, businesses often look offshore to reduce costs and access specialized global talent. Offshore destinations offer different strengths from cost efficiency to language advantages and time zone alignment. Below are some of the top countries for accounting outsourcing, along with a comparison table for easier decision-making.

Also Read: Guide to Outsourcing BI Analytics Teams for Cost Efficiency

India

India is one of the largest global hubs for accounting and finance outsourcing. The country offers a highly skilled workforce with expertise in bookkeeping, tax preparation, financial analysis, and compliance with international standards like IFRS and GAAP. Cost savings are a major advantage, as services are often a fraction of U.S. costs without compromising quality.

Example Use Case: A U.S.-based startup outsources bookkeeping and annual tax preparation to an Indian provider to save costs while ensuring accuracy.

Philippines

The Philippines is a BPO powerhouse, known for its English-speaking workforce and strong background in finance and customer service. Many global companies outsource accounting functions here, such as accounts payable, receivable, and payroll, due to cultural compatibility and high service quality.

Example Use Case: A mid-sized U.S. company outsources accounts receivable to the Philippines to ensure timely collections and improve cash flow.

Mexico

Mexico is a top nearshore outsourcing destination for U.S. companies because of its geographical proximity, time zone alignment, and lower labor costs. This makes collaboration easier compared to offshore outsourcing in Asia. Mexico’s talent pool is particularly strong in payroll and compliance-related services.

Example Use Case: A U.S. SME outsources payroll management to a Mexican firm to streamline operations and reduce compliance risks with state and federal taxes.

Malaysia

Malaysia combines cost efficiency with strong compliance, making it especially attractive for multi-currency reporting, IFRS standards, and Asia expansion. Its multilingual workforce and strong professional standards position it as one of the most strategic outsourcing hubs for finance and accounting.

Example Use Case: A global enterprise outsources full accounting operations to a Malaysian provider to handle multi-currency reporting and compliance across different jurisdictions.

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Brazil

Brazil is emerging as a finance outsourcing hub in Latin America. The country has a growing pool of accountants and financial analysts who are skilled in regional and international compliance. Businesses often outsource higher-value functions here, such as financial planning, reporting, and data analysis.

Example Use Case: A European company outsources financial reporting and analysis to Brazil to gain insights into regional markets while reducing operating costs.

Country Comparison: Accounting Outsourcing Destinations

Country	Key Strengths	Cost Advantage	Language Advantage	Time Zone Advantage	Best For
India	Large skilled workforce, strong IT & finance expertise	Very High (up to 60% savings)	English widely spoken	Time zone gap with U.S. but manageable	Bookkeeping, tax prep, compliance
Philippines	Strong BPO industry, finance + customer service expertise	High (40–50% savings)	Excellent English fluency	Closer overlap with U.S. hours	AP/AR, payroll, bookkeeping
Mexico	Nearshore access, cultural and business alignment	Moderate to High (30–40% savings)	Spanish & English professionals	Same/near U.S. time zones	Payroll, compliance, SMEs
Malaysia	Multilingual workforce, compliance-driven services	High (40–50% savings)	English, Chinese, Malay	Time zone overlap with APAC, partial with Europe	End-to-end accounting, multi-currency
Brazil	Growing LatAm hub, strong financial analysis	Moderate (25–35% savings)	Portuguese & English professionals	Better overlap with U.S. & Europe	Reporting, FP&A, regional expertise

Which Country Should You Choose?

The best outsourcing destination depends on your business needs:

• For cost savings and scalability: India is the go-to choice for startups and SMEs looking to maximize efficiency.
  
• For English fluency and back-office support: The Philippines is ideal, especially for companies focused on payroll, AP, and AR.
  
• For U.S.-based businesses needing time zone alignment: Mexico provides seamless collaboration and reliable compliance services.
  
• For global enterprises: Malaysia stands out for its multilingual workforce and compliance-driven, end-to-end solutions.
  
• For regional financial expertise in LatAm, Brazil is best for businesses seeking advanced financial reporting and analysis.

Ultimately, businesses should consider cost, compliance needs, language, and time zone convenience when choosing an outsourcing destination.

Also Read: Why Malaysia is Becoming a Hub for Offshore BI Analysts

How to Choose the Right Accounting BPO

Outsourcing accounting is one thing; choosing the right partner to manage your company’s finances is another. The wrong provider can cause compliance issues, financial mismanagement, and wasted resources. The right BPO partner, however, can reduce costs, ensure compliance, and provide insights that fuel business growth. Here’s how to evaluate potential accounting outsourcing providers effectively:

1. Industry Experience

What to Look For:
An accounting BPO firm with experience in your sector understands industry-specific regulations, tax requirements, and reporting standards. For example, healthcare companies need partners familiar with HIPAA, while eCommerce companies need experts in online sales tax compliance.

Tip:
Ask for case studies or examples of how the provider has worked with businesses in your industry. Review whether they’ve managed challenges similar to yours.

Recommendation:
If you’re a SaaS startup, prioritize providers familiar with revenue recognition under ASC 606 and subscription-based accounting.

2. Compliance & Regulatory Knowledge

What to Look For:
A reliable BPO provider should stay current with GAAP, IFRS, IRS rules, and local tax laws. Compliance mistakes can result in penalties, audits, or reputational damage.

Tip:
Ask how the firm ensures compliance across jurisdictions and how frequently their team undergoes regulatory training.

Recommendation:
If your company operates internationally, select a BPO partner with proven expertise in multi-jurisdictional tax and financial compliance.

3. Technology & Tools

What to Look For:
Modern accounting relies on cloud platforms like Xero, QuickBooks, and NetSuite, as well as AI-driven automation for real-time reporting. The right BPO partner should integrate seamlessly with your systems and enhance financial transparency.

Tip:
Request a demo of the provider’s tools and ask whether they offer integration with your existing ERP or CRM.

Recommendation:
Choose a firm that provides real-time dashboards and AI-driven insights rather than relying only on manual spreadsheets.

4. Transparency & Communication

What to Look For:
Accounting outsourcing works best with clear reporting and open communication. Be cautious of providers who only share generic reports or avoid detailing deliverables.

Tip:
Ask about reporting frequency, communication channels, and escalation protocols.

Recommendation:
Work with a provider that delivers monthly financial reports, quarterly forecasts, and regular performance updates to keep your leadership informed.

5. Scalability & Flexibility

What to Look For:
As your business grows, so will your accounting needs. The right BPO partner should scale with you, offering everything from basic bookkeeping to advanced FP&A and CFO-level services.

Tip:
Evaluate whether the provider offers modular services you can add or remove as your business evolves.

Recommendation:
If you’re a fast-growing SME, choose a firm that can expand from handling bookkeeping today to providing full financial analysis and strategic planning tomorrow.

6. Proven Track Record

What to Look For:
Client references, case studies, and testimonials demonstrate reliability. Providers without evidence of success may not be worth the risk.

Tip:
Request 3–5 recent references in your industry or of a similar business size. Ask about both successes and challenges.

Recommendation:
Select a provider with proven success in navigating audits, scaling businesses, and delivering compliance under tight deadlines.

Before committing to a long-term contract:

• Start with a pilot project like payroll outsourcing or bookkeeping
• Compare proposals and pricing across multiple providers
• Request a sample financial report or forecast to assess quality and attention to detail

Extra Recommendation:
Use the pilot project to evaluate whether the provider offers strategic insights, not just number-crunching. The best BPO partners act as financial advisors, not just accountants.

Why Outsource Accounting to Malaysia with FastLaneRecruit

Malaysia has quickly become a top outsourcing destination due to its multilingual professionals, cost efficiency, and strong regulatory compliance standards. According to the Malaysia Digital Economy Corporation (MDEC), the country has positioned itself as a hub for digital and professional services, making it attractive for global firms looking to outsource finance and accounting.

Benefits of Outsourcing Accounting to Malaysia with FastLaneRecruit:

• Access to highly skilled accountants trained in international standards like IFRS.
  
• Cost savings compared to hiring U.S.-based professionals.
  
• Strong data security standards aligned with international regulations.
  
• Ability to scale services (bookkeeping, payroll, tax compliance, financial reporting).
  
• Seamless integration with global cloud accounting platforms like Xero and QuickBooks.

Tip:

If you’re expanding into Southeast Asia, outsourcing accounting functions to Malaysia not only reduces costs but also ensures compliance with local tax regulations, including Malaysia’s Income Tax Act 1967.

Looking to outsource an accounting team or individual accountants in Malaysia? FastLaneRecruit’s Employer of Record (EOR) service helps you hire top Malaysian accounting talent seamlessly without setting up a legal entity.

Contact FastLaneRecruit today to explore our EOR solutions.

Conclusion

Outsourcing accounting is now a growth strategy, not just a cost-saving measure. US firms bring scale and reputation, but Malaysia offers a competitive edge: multilingual accountants, compliance strength, and lower costs. With FastLaneRecruit’s EOR, you can access Malaysian talent seamlessly — whether expanding US delivery capacity or building offshore finance teams.

Skip the Entity Setup, Start Hiring Today

Why spend months setting up a legal entity when you can hire top Malaysian accountants right away? FastLaneRecruit’s Employer of Record service gives you instant access to skilled finance talent, while we take care of contracts, taxes, and compliance. Perfect for businesses ready to scale without the overhead.

Reach out to FastLaneRecruit today and discover how easy hiring in Malaysia can be.