Business Function

Business Administration Outsourcing Services in the United States

Hiring Top Talents with FastLaneRecruit

Demand for skilled administrative professionals is rising across U.S. industries. FastLaneRecruit connects you with experienced corporate service officers and secretarial support talent—organized, efficient, and well-versed in U.S. corporate environments.

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Secretarial Office Support Outsourcing

Why Malaysian Administration and Office Support Talents Stand Out

language

High English Proficiency

English is widely spoken in Malaysia and used in business and education, ensuring smooth communication with U.S.-based teams and clients.

expertise

Strong Administrative Expertise

Malaysian professionals are highly skilled in office management, executive assistance, data entry, scheduling, and compliance support. Many are trained in global office systems like Microsoft 365, Google Workspace, and various CRM and ERP platforms.

Cost-Effective

Cost-Effective With Top Quality

Malaysian admin talent provides efficient, detail-oriented support at much lower costs than local U.S. hires—ideal for businesses aiming to scale operations while maintaining professionalism.

compatibility

Cultural Compatibility and Professionalism

Known for their reliability, discretion, and understanding of Western business culture, Malaysian professionals are well-suited for remote executive support and corporate service roles.

Experience

Experience with Global Clients

Many Malaysian admin professionals have supported multinational companies, and are familiar with international reporting standards, scheduling across time zones, and tools like Zoom, Slack, Trello, and DocuSign.

Time Zone

Strategic Time Zone Advantage

Operating in GMT+8, Malaysian office support can handle tasks overnight, allowing U.S. teams to start each day with completed work, scheduled meetings, and updated reports—ensuring round-the-clock productivity.

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Key Administration and Office Support Functions You Can Outsource

report

Entity Formation & Registered Agent Coordination

Manage incorporation documentation, coordinate with registered agents, and handle filings in Delaware, Wyoming, and other states.

review

Annual Report & Franchise Tax Filings

Track due dates and file annual reports and franchise tax forms to maintain good standing in multiple states.

Report

Board & Shareholder Meeting Support

Coordinate board meetings, prepare notices and agendas, draft minutes, and ensure accurate documentation of resolutions.

Vendor

SEC & SOX Compliance Support

Support documentation for Form 10-Ks, 8-Ks, 20-Fs, and help internal teams with SOX-related governance processes.

financial statement

Shareholder Register & Cap Table Maintenance

Maintain accurate records for share issuances, transfers, option grants, and investor reporting.

Analytics

Corporate Governance Advisory

Assist in building board policies, ESG reporting practices, and governance charters aligned with U.S. standards.

audit tech

Dissolutions & Corporate Restructuring

Provide support for company dissolutions, conversions, or multi-entity management across states.

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Roles We Specialize In

We help you recruit for a wide range of positions within the Secretarial Office Support sector, including:

Data Entry Clerk

Operations Coordinator

Corporate Services Officer

Remote Assistant

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Office Support

Why Hire Administration and Office Support Through FastLaneRecruit in the United States?

Industry Expertise

Our recruitment consultants have extensive knowledge of the U.S. office support landscape, ensuring we find candidates with the right skills and cultural fit.

Extensive Talent Pool

Access a curated network of qualified Secretarial Office Support professionals ready to make an immediate impact.

Tailored Hiring Solutions

Whether you need permanent hires, contractors, or project-based specialists, we customize our recruitment solutions to fit your needs.

Fast Turnaround

We leverage smart sourcing strategies and technology to streamline the hiring process, delivering top candidates quickly and efficiently.

Talent Sourcing Process Overview

Total Turnaround Time – 3~8 weeks (subject to role complexity and candidate availability)

Talent Sourcing 1

1 – Discovery Call

Discuss client hiring needs, job role expectations, and recruitment timeline.

Talent Sourcing 2

2 – Alignment Call

Understand client needs, job role, and ideal candidate profile.

Talent Sourcing 3

3 – Talent Sourcing

Search and shortlist candidates through our database, job portals, and networks.

Screening & Interview

Conduct initial screening interviews and shortlist top candidates.

Talent Sourcing 4

4 – Client Interviews

Arrange interviews between the client and shortlisted candidates.

Skills Test & Assessment

Arrange technical or skills-based tests as per client requirements.

Offer & Negotiation

Extend offer, manage negotiations, and confirm candidate acceptance.

Talent Sourcing 5

5 – Onboarding & Documentation

Facilitate employment contract signing and onboarding process.

Why FastLaneRecruit is the Best Partner

FastLane

Backed by FastLane Group

Supported by a reputable professional services firm with deep business expertise.

expertise

Proven Offshore Hiring Expertise

Extensive experience in building and managing offshore teams in Malaysia.

professional

Professionals Hiring Professionals

We understand what great talent looks like across multiple functions and industries.

Xero Platinum Partner

Xero Platinum Partner Since 2013

Trusted partner in digital transformation and cloud-based business solutions.

flexible

Flexible Engagement Models

Scalable hiring support that adapts to your business structure.

talent

Remote-Ready Talent, Seamless Collaboration

Candidates equipped to work remotely and integrate with global teams effortlessly.

Don’t Just Take Our Word for It – Hear from Our Clients

Start Building Your Remote Team Today

Easily expand your workforce with qualified remote talent. We handle sourcing, hiring, and setup—so you can focus on growing your business.

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Outsource Digital Marketing

FAQ

Can I hire remote secretarial support staff across different time zones?

Yes. We can connect you with remote assistants who can support executives and teams in any U.S. time zone.

Do you provide temporary or contract secretarial staffing?

Absolutely. We offer flexible staffing solutions including temp, temp-to-hire, and project-based placements.

How do you ensure the quality of administrative candidates?

All candidates go through a multi-stage vetting process, including skill assessments, interviews, and background checks where applicable.

Do you support bilingual or multilingual office roles?

Yes. We can provide candidates fluent in Spanish, Mandarin, and other languages commonly needed in the U.S. market.

Are your candidates familiar with software like Microsoft Office and Google Workspace?

Yes. Most of our candidates are proficient in MS Office, Google Suite, calendar management tools, CRM systems, and other standard office software.

How long does it take to fill a secretarial support role?

We typically present shortlisted candidates within 10–20 business days, depending on your specific needs and location.

Get In Touch With Us

Save 50% on employment costs, leverage outstanding Malaysian staff, drive quality and growth.

Schedule a meeting with our consultant, email us at enquiry@fastlanerecruit.com or fill out the form below.

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