Top 10 HR SaaS in Malaysia

2026 Guide for Global Businesses

As businesses expand into Asia, Malaysia has emerged as a trusted hub for HR solutions. From cloud-based HR software to professional HR consulting and staffing services, Malaysian HR platforms help companies streamline operations, stay compliant with local regulations, and engage their workforce efficiently.

Whether you’re a startup, SME, or global enterprise, selecting the right HR system or service can transform your operations. This guide highlights the top 10 HR SaaS and services in Malaysia for 2026, complete with features, benefits, and tips for choosing the right solution.

Why Malaysian HR Solutions Are a Smart Choice

When choosing HR software or services, Malaysia offers some unique advantages that make it a smart option for both local and global businesses. Here’s why:

1. Compliance-ready
Malaysian HR solutions are built to follow the country’s legal requirements. This includes statutory regulations for LHDN (tax), SOCSO (social security), EPF (pension), and HRDF (training fund). By using these platforms, companies can automatically generate payroll, submit reports, and track contributions correctly—reducing the risk of errors or fines. This is especially important if your company is hiring locally or managing payroll for a large number of employees.

2. Cloud-first solutions
Many Malaysian HR platforms are cloud-based, meaning your team can access HR tools from anywhere, at any time. Whether employees are working from home, in the office, or in multiple locations, cloud HR software ensures everyone stays connected. You can track attendance, approve leave, and manage payroll all from a secure online platform, making remote and hybrid work simple and efficient.

Also Read: Building a High-Performing Offshore HR and Payroll Management Team in Malaysia (Singapore Edition)

3. Integrated services
Instead of juggling separate tools for payroll, recruitment, leave, performance reviews, and employee engagement, Malaysian HR solutions often combine all these functions in a single system. This all-in-one approach saves time, reduces mistakes, and gives HR managers a complete view of their workforce. It’s easier to generate reports, track progress, and make strategic decisions when all the data lives in one place.

4. Scalable for growth
Whether you’re running a small startup or a large enterprise, Malaysian HR platforms are designed to grow with your business. You can start with basic payroll and leave management, then gradually add modules like recruitment, performance management, or HR analytics as your team expands. This scalability ensures your HR system remains useful and cost-effective over time.

5. Global outsourcing opportunities
If your company is based outside Malaysia, partnering with a local HR service provider, or using an Employer of Record (EOR) service like FastLaneRecruit, allows you to hire Malaysian talent legally and efficiently without setting up a local entity. The HR provider handles payroll, compliance, and employment contracts, while your company benefits from access to Malaysia’s skilled workforce. This is an ideal way to expand into the region while minimizing administrative and legal challenges.

Top 10 HR SaaS in Malaysia

1. Swingvy

Type: SaaS
Key Features: Payroll, leave management, attendance tracking, expense claims, employee self-service
Best For: SMEs seeking an all-in-one cloud HR platform

Swingvy is a cloud-based HR platform that centralizes all HR tasks in one system. Small and medium-sized businesses in Malaysia can handle payroll, leave requests, attendance, and expense claims efficiently. Its employee self-service portal empowers staff to manage their own profiles, making HR processes faster and reducing administrative workload.

2. BrioHR

Type: SaaS
Key Features: Recruitment, onboarding, payroll, performance management, digital employee files
Best For: Companies needing modular, easy-to-scale HRMS

BrioHR provides a flexible HR management system designed to scale with your business. Its modules cover recruitment, onboarding, payroll, and performance tracking. HR managers can store employee records digitally and access reports in real-time. The system is simple to implement and ideal for businesses that want a modular, easy-to-manage solution.

3. HR2eazy

Type: SaaS
Key Features: Payroll, KPI tracking, timesheets, attendance sync with biometric/mobile
Best For: Businesses of any size needing integrated HR and finance dashboards

HR2eazy is a cloud HR system designed for both startups and large enterprises. Beyond payroll, it tracks employee KPIs, integrates attendance devices, and provides dashboards combining HR and finance insights. This allows management to make data-driven decisions and ensures compliance with local Malaysian regulations.

Also Read: Building a High-Performing Offshore HR and Payroll Management Team in Malaysia (Hong Kong Edition)

4. Kakitangan.com

Type: SaaS
Key Features: Payroll, leave management, attendance, cloud-based HR platform
Best For: SMEs and mid-sized companies

Kakitangan.com is an all-in-one HR platform focused on simplicity and automation. Payroll, leave requests, and attendance tracking are managed in one secure cloud platform. Its user-friendly interface helps smaller companies streamline HR processes without relying on manual spreadsheets.

5. PayrollPanda

Type: SaaS
Key Features: Automated payroll, employee portals, leave management
Best For: SMEs looking for simple payroll solutions

PayrollPanda specializes in making payroll simple and accurate. Employees can access their payslips online, while HR teams benefit from automated calculations and easy reporting. It’s particularly suited for businesses that want a straightforward, no-fuss payroll solution.

6. peopleHum

Type: SaaS
Key Features: Recruitment management, performance, HRIS, engagement tools, analytics
Best For: Companies needing centralized HR data and automation

peopleHum is a comprehensive HR platform for companies seeking automation and analytics. From recruitment and onboarding to performance management and employee engagement, it centralizes all data in one place. Its AI-driven insights help HR teams identify trends and improve workforce productivity.

7. GreatDay HR

Type: SaaS
Key Features: Payroll, attendance, leave, reimbursements, facial recognition
Best For: Organizations adopting hybrid work and automation

GreatDay HR integrates cloud HR management with advanced features like facial recognition for attendance. It automates payroll, leave tracking, and reimbursements, making it ideal for companies with hybrid or remote work arrangements.

8. altHR

Type: SaaS
Key Features: Payroll, time tracking, leave & claims, employee engagement, digital workplace
Best For: Teams seeking a full-featured HR super-app

altHR combines HR management with engagement tools, allowing teams to track time, manage payroll, approve claims, and stay connected via a digital workplace platform. Its engagement features foster collaboration and transparency, helping employees feel involved in company operations.

Also Read: Building a High-Performing Offshore HR and Payroll Management Team in Malaysia (Australia Edition)

9. Tricor Orisoft

Type: SaaS
Key Features: Recruitment, payroll outsourcing, performance management
Best For: Mid-sized and large enterprises needing compliance-ready solutions

Tricor Orisoft provides a robust HR suite for businesses that require compliance and reliability. Its cloud platform covers recruitment, payroll outsourcing, and performance management, making it suitable for medium and large organizations looking for a trusted HR system.

10. iWoWSoft

Type: SaaS
Key Features: Multi-company HRMS, cloud-based automation, employee self-service
Best For: Multi-location operations

iWoWSoft supports complex organizational structures, including multiple companies or branch locations. Its cloud-based automation and self-service features help HR teams manage employee data, leave, payroll, and reporting efficiently.

Tip: When selecting between SaaS platforms or service providers, consider your company size, growth plans, and regulatory needs. SMEs often benefit from cloud-based HR software, while global companies may leverage EOR or PEO services for seamless local hiring and compliance.

How to Choose the Right HR Solution in Malaysia

Selecting the right HR system can feel overwhelming, but focusing on your business needs and following a few simple steps can make the process much easier.

1. Align with Your HR Priorities

Start by identifying the most important HR functions for your business. Are you mainly looking to automate payroll, improve recruitment, or boost employee engagement? Make a checklist of must-have features like leave management, performance tracking, or reporting dashboards. Knowing your priorities helps you narrow down software or service providers that truly fit your needs.

Also Read: 2026 Hong Kong Salary Guide

2. Check Compliance

Malaysia has strict labor and tax regulations. Your HR solution should automatically integrate statutory requirements such as SOCSO, EPF, LHDN reporting, and statutory leave policies. This ensures payroll and HR processes stay compliant and reduces the risk of fines or errors. Always confirm whether the platform stays updated with the latest local regulations.

3. Look for Automation

Automation is a game-changer. Cloud-based HR platforms can handle repetitive tasks such as payroll calculations, attendance tracking, leave approvals, and performance reviews. This not only saves time for your HR team but also reduces errors and improves employee satisfaction by giving them self-service access to their own HR information.

4. Scalability Matters

Your HR system should grow with your business. If you plan to expand locally or hire globally, choose a solution that can handle more employees, multi-location operations, and even international payroll or EOR services. Scalable platforms prevent the need to switch systems as your company grows, saving time and costs in the long run.

5. Trial and Support

Before committing, take advantage of free trials or demos. Explore how intuitive the platform is and whether it fits your workflow. Reliable providers also offer live support, onboarding assistance, and training to ensure a smooth transition. Strong customer support is essential to quickly resolve any technical issues and maximize the value of your HR solution.

Pro Tip: Combine these steps with peer reviews or case studies to see how other Malaysian companies are using the platform. This will give you practical insight into performance, reliability, and real-world benefits.

Also Read: 2026 Singapore Salary Guide

Recommendations for Global Companies

If your business is based outside Malaysia but you want to tap into the country’s skilled workforce, there are practical ways to manage HR operations efficiently without the hassle of setting up a local office.

1. Outsource to Malaysian HR Providers

Partnering with experienced Malaysian HR service providers allows your company to handle payroll, recruitment, leave management, and compliance through local experts. For example, if your company is expanding a sales team in Kuala Lumpur, an HR provider like EPS Consultants or OS HRS can manage hiring, onboarding, and payroll seamlessly. This approach ensures your team is legally compliant while freeing your internal staff from day-to-day HR operations.

2. Leverage FastLaneRecruit’s EOR Service

FastLaneRecruit’s Employer of Record (EOR) service is a turnkey solution for global companies looking to hire Malaysian talent without establishing a local entity. The EOR legally employs your team on your behalf, managing payroll, taxes, statutory benefits (EPF, SOCSO, HRDF), and compliance with Malaysian labor laws.

Example: Suppose a tech startup in Singapore wants to hire 10 software engineers in Malaysia. Instead of setting up a subsidiary or a local entity, they can use FastLaneRecruit’s EOR service. The engineers are officially employed in Malaysia by the EOR, while the startup maintains full operational control of the team. Payroll, benefits, and compliance are fully handled by FastLaneRecruit.

3. Benefits of Using an EOR

• Legal Compliance: Ensures all employment contracts, tax filings, and statutory benefits follow Malaysian regulations.
• Faster Hiring: Reduces the setup time compared to establishing a local company.
• Cost Efficiency: Saves the overhead of registering a local entity, office setup, and HR administration.
• Employee Experience: Provides a smooth onboarding process, payroll access, and benefits management for your Malaysian hires.

Global companies can focus on business growth and team performance, while EOR or HR outsourcing handles all administrative and compliance tasks.

Learn More: Explore FastLaneRecruit’s EOR service to see how your company can start hiring Malaysian talent quickly, legally, and efficiently.

Also Read: 2026 Australia Salary Guide

Conclusion

Malaysia’s HR ecosystem offers a vibrant mix of SaaS platforms and professional HR services. Whether you’re a startup, SME, or multinational, the right HR software or service provider can streamline operations, ensure compliance, and boost employee engagement.

By combining cloud-based HR tools and trusted service providers, businesses can efficiently manage talent, payroll, and HR administration while focusing on growth.

Take the next step: evaluate the features, schedule demos, and consider FastLaneRecruit’s EOR solutions to expand into Malaysia with confidence.