Outsourced Company Secretary for U.S. Companies
Looking for a smarter, more affordable way to manage your corporate compliance? With FastLaneRecruit, you don’t just outsource company secretarial tasks — you build a dedicated offshore company secretarial team in Malaysia. From entity management to board support and SEC compliance documentation, we help U.S. businesses hire qualified corporate secretaries who function as an extension of your internal legal or compliance department. Our offshore company secretarial services are ideal for startups, SMEs, and publicly listed corporations in the United States seeking scalable, regulation-aligned solutions.
Why Malaysian Company Secretaries Stand Out
Build a Cost-Efficient Offshore Corporate Governance Team in Malaysia
Malaysia offers a talent pool of legally trained and detail-oriented corporate secretaries well-versed in corporate governance, public company regulations, and multi-entity management. With FastLaneRecruit, you’re building a full-time company secretarial team aligned with U.S. compliance requirements.
English Proficiency & International Compliance Knowledge
Malaysian professionals are fluent in English and hold internationally recognized credentials such as ICSA (now CGI) or LLBs. Many have worked with U.S. companies and are familiar with key governance frameworks including SOX compliance, 10-K and 8-K support documentation, and shareholder reporting practices.
Full-Service Corporate Secretarial Talent
Access offshore professionals skilled in: U.S. entity compliance, SEC & state filings, Annual report and franchise tax tracking, Board meeting coordination and minute drafting, Bylaw and shareholder agreement maintenance and Governance advisory for startups and public companies.
Strategic Partners, Not Just Admin Support
Our company secretaries go beyond administrative support. They help U.S. businesses strengthen governance practices, ensure board compliance, and reduce legal risk — whether you’re a Delaware-incorporated startup or an expanding enterprise.
Trusted by U.S. Enterprises and Legal Firms
Malaysian company secretaries support in-house legal teams, law firms, and global enterprises across the U.S. and APAC. With high attention to detail and execution, they help businesses avoid fines, meet deadlines, and stay audit-ready.
Fast Setup. Local Compliance. No Entity Required.
FastLaneRecruit handles recruitment, onboarding, and HR for your offshore team. You can launch your company secretary support in weeks — without setting up a legal entity in Malaysia.
Outsourced Company Secretaries Perform a Full Range of U.S. Corporate Governance Tasks
By outsourcing your corporate secretarial needs, you gain access to governance professionals experienced in U.S. regulations who help ensure corporate compliance across jurisdictions:
Entity Formation & Registered Agent Coordination
Manage incorporation documentation, coordinate with registered agents, and handle filings in Delaware, Wyoming, and other states.
Annual Report & Franchise Tax Filings
Track due dates and file annual reports and franchise tax forms to maintain good standing in multiple states.
Board & Shareholder Meeting Support
Coordinate board meetings, prepare notices and agendas, draft minutes, and ensure accurate documentation of resolutions.
SEC & SOX Compliance Support
Support documentation for Form 10-Ks, 8-Ks, 20-Fs, and help internal teams with SOX-related governance processes.
Shareholder Register & Cap Table Maintenance
Maintain accurate records for share issuances, transfers, option grants, and investor reporting.
Corporate Governance Advisory
Assist in building board policies, ESG reporting practices, and governance charters aligned with U.S. standards.
Dissolutions & Corporate Restructuring
Provide support for company dissolutions, conversions, or multi-entity management across states.
Salary Comparison: Hiring in the U.S. vs. Malaysia
| Role | United States | Malaysia |
| Company Secretary | USD $90,000 – $130,000/year | MYR 78,000 – 102,000/year (~USD $17,000 – $22,000) |
| Assistant Company Secretary | USD $70,000 – $100,000/year | MYR 54,000 – 84,000/year (~USD $12,000 – $18,000) |
| Corporate Governance Officer | USD $100,000 – $140,000/year | MYR 90,000 – 108,000/year (~USD $19,000 – $23,000) |
2025 Salary Guide
FastLaneRecruit’s 2025 Salary Guide is an essential resource for hiring managers navigating today’s fast-changing job market. As industries continue to evolve, understanding competitive compensation benchmarks is crucial for attracting and retaining top talent. Our comprehensive guide provides up-to-date salary insights across key job functions and industries in Malaysia, Singapore, Hong Kong, and Australia empowering you to make informed hiring decisions and stay ahead in an increasingly competitive talent landscape.
Download 2025 Malaysia Salary GuideHiring a Company Secretary in the U.S. vs. Malaysia
Hiring a full-time Company Secretary in the U.S. can cost between USD $90,000 and $130,000 per year, depending on seniority, experience, and location. In contrast, hiring an equally skilled Company Secretary in Malaysia typically costs around USD $17,000 – $22,000 annually.
Total Savings: Over 75%
With FastLaneRecruit as your recruitment and Employer of Record (EOR) partner, your business can build a cost-effective, regulation-aligned offshore company secretarial team in Malaysia — with zero setup burden on your end.
Book A Free 30 mins Discovery Call
Why FastLaneRecruit is the Best Partner
FastLaneRecruit is part of the FastLane Group, a trusted CPA firm with a proven track record in providing professional accounting services. With years of operating history and experience working with offshore accounting teams in Malaysia, we know accounting inside out. Our expertise ensures we can identify, recruit, and manage top-tier accounting talent tailored to your business needs. As accountants hiring accountants, we offer unmatched insight into the skills and qualifications required for success in the field.
Xero Platinum Partner
We embarked on our Xero journey in 2013, becoming a trusted Xero Platinum partner. Our team of Xero experts is dedicated to unleashing the power of Xero for your business, revolutionizing your bookkeeping, credit control, and payroll processes.
We offer flexible involvement tailored to your needs. With Xero’s cloud-based platform, collaboration happens seamlessly from any device with an internet connection. Say goodbye to wasted time and unnecessary expenses of downloading or transferring data to your accountant.
Global and U.S. Companies Leveraging Malaysia for Offshore Company Secretaries
Forward-thinking U.S. companies are building corporate governance capabilities using offshore teams in Malaysia.
Diverse Industries
Real Examples:
Legal & Compliance Firms Building Offshore Secretarial Teams
A New York-based legal advisory firm outsourced routine compliance and board support to a Malaysian team — saving over $80,000 annually while improving response time and reporting accuracy.
Startups & Delaware Corporations Enhancing Corporate Governance
A venture-backed San Francisco startup brought on an offshore corporate governance officer to help manage investor updates, equity records, and board documentation — especially useful during Series B funding and SEC readiness.
Public Companies Reducing Compliance Overheads
A Nasdaq-listed technology company outsourced annual filing tracking and SEC documentation to a remote team — resulting in faster turnaround, better audit trails, and substantial cost reduction.
Benefits of
Offshore and Remote Company Secretary Teams
Significant Cost Savings Without Compromising Quality
- Save up to 75% on secretarial staffing while accessing experienced governance professionals.
Access to Certified & Skilled Professionals
- Work with ICSA-qualified secretaries, paralegals, and governance officers who understand U.S. business standards.
Faster Hiring, Flexible Scaling
- Start with one offshore company secretary or scale to a full governance team in as little as 2–8 weeks.
Focus on Strategic Governance, Not Paperwork
- Free up your GCs, CFOs, and legal officers to focus on higher-level decision-making.
Direct Management with HR & Compliance Handled by Us
- You direct your offshore team, while FastLaneRecruit takes care of recruitment, contracts, and compliance in Malaysia.
Talent Sourcing Process Overview
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Talent Sourcing Process Overview
Total Turnaround Time – 3~8 weeks (subject to role complexity and candidate availability)
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Build Your Offshore Company Secretarial Team Today
Ready to improve your corporate governance while cutting overhead? FastLaneRecruit helps U.S. businesses build reliable, regulation-aligned company secretarial teams in Malaysia.
Book Your Free 30-Min Strategy Call
