Outsourced Company Secretary for Australian Companies

Looking for a smarter, more cost-effective way to manage your company’s compliance? With FastLaneRecruit, you don’t just outsource company secretarial tasks — you build a dedicated offshore company secretarial team in Malaysia. From ASIC filings to corporate governance and board support, we help Australian businesses hire qualified corporate secretaries who function as an extension of your internal legal or compliance department. Our offshore company secretarial services are ideal for Australian companies seeking flexible, affordable, and regulation-ready solutions.

Book A Free 30 mins Discovery Call Email Us

Why Malaysian Company Secretaries Stand Out

Build a Cost-Efficient Offshore Corporate Secretarial Team in Malaysia

Malaysia offers a pool of legally trained, detail-oriented company secretaries experienced with corporate governance and regional compliance. With FastLaneRecruit, you’re building a trusted, full-time company secretary team aligned with Australian Corporations Act 2001 and ASIC requirements.

English Proficiency & Global Business Knowledge

Malaysian professionals are fluent in English, making cross-border communication seamless. Many hold internationally recognised governance certifications and are familiar with Australian regulatory standards, including ASIC, ACNC, and ASX listing rules, where applicable.

End-to-End Corporate Secretarial Talent

Our outsourced company secretarial services give you access to professionals skilled in: ASIC compliance, Company incorporations and deregistrations, Board meeting coordination, Minute taking, Company constitution and share register maintenance, Annual General Meeting (AGM) support and Corporate governance best practices.

Proactive, Not Just Administrative

We help you build a secretarial team that adds value through strategic governance input, not just paperwork. Whether you’re a startup, SME, or listed company, your offshore company secretary will work proactively to support your board and compliance officers.

Trusted by Australian Enterprises

Malaysian company secretaries support law firms, listed companies, and financial service providers across Australia and APAC. With high governance standards and reliable execution, they help businesses avoid penalties and streamline reporting.

Fast Setup. Local Compliance. Zero Bureaucracy.

FastLaneRecruit makes it easy to hire a company secretary offshore without the red tape. We manage sourcing, onboarding, and HR so you can launch your compliance support team in weeks — without setting up a legal entity.

Book A Free 30 mins Discovery Call

Outsourced Company Secretaries Can Perform a Full Range of Corporate Compliance Tasks

By outsourcing your company secretarial needs, you gain access to skilled professionals who understand Australian regulations and help ensure legal compliance across the board:

ASIC Filings & Compliance Management

Prepare and file essential forms including 484 (Changes to company details), 492 (Request for correction), and 388 (Annual reports), ensuring all ASIC obligations are met on time.

Board & Shareholder Meeting Administration

Coordinate board meetings, prepare agendas, draft minutes, and ensure proper resolutions are documented and stored in compliance with Australian laws.

Company Incorporation & Structuring

Facilitate new company registrations, including proprietary limited companies (Pty Ltd), foreign subsidiaries, and trusts, tailored to Australian business structures.

Corporate Governance Advisory

Support your leadership team with policy creation, governance framework reviews, and benchmarking against best practices in Australia.

Share Register Maintenance

Manage share issuance, transfers, and cancellations, ensuring your records stay compliant with the Corporations Act 2001.

Annual Compliance Calendar Management

Ensure timely reminders and submissions for AGMs, solvency resolutions, and other ongoing compliance events.

Deregistration & Corporate Restructuring Support

Assist with company wind-up, voluntary deregistration, or restructuring in full accordance with ASIC and ATO regulations.

Book A Free 30 mins Discovery Call

Salary Comparison: Hiring in Australia vs. Malaysia

Role	Australia	Malaysia
Company Secretary	AUD $85,000 – $110,000/year	MYR 78,000 – 102,000/year (~AUD $25,000 – $33,000)
Assistant Company Secretary	AUD $70,000 – $90,000/year	MYR 54,000 – 84,000/year (~AUD $18,000 – $27,000)
Corporate Governance Officer	AUD $90,000 – $115,000/year	MYR 90,000 – 108,000/year (~AUD $29,000 – $35,000)

2025 Salary Guide

The Salary Guide for 2025 by FastLaneRecruit is designed specifically for hiring managers in today’s constantly changing labor market. As industries evolve, it becomes more and more important to understand the benchmarks of compensation. This guide will provide you with valuable insights as you strive to make the right decisions.

Download 2025 Australia Salary Guide Download 2025 Malaysia Salary Guide

Hiring a Company Secretary in Australia vs. Malaysia

Hiring a full-time Company Secretary in Australia may cost your business approximately AUD $90,000 – $120,000 per year, depending on seniority and qualifications. In contrast, hiring a similarly experienced Company Secretary in Malaysia typically costs around AUD $25,000 – $35,000 annually. Malaysian professionals are well-versed in company compliance, governance, and statutory obligations, with strong English proficiency and familiarity with Australian corporate practices.

Total Savings: Over 65%

With FastLaneRecruit as your recruitment and Employer of Record (EOR) partner, your business can establish a dependable offshore company secretarial team in Malaysia—cost-effective, compliant, and seamlessly aligned with Australian regulatory requirements.

Book A Free 30 mins Discovery Call

Why FastLaneRecruit is the Best Partner

FastLaneRecruit is part of the FastLane Group, a trusted CPA firm with a proven track record in providing professional accounting services. With years of operating history and experience working with offshore accounting teams in Malaysia, we know accounting inside out. Our expertise ensures we can identify, recruit, and manage top-tier accounting talent tailored to your business needs. As accountants hiring accountants, we offer unmatched insight into the skills and qualifications required for success in the field.

Xero Platinum Partner

We embarked on our Xero journey in 2013, becoming a trusted Xero Platinum partner. Our team of Xero experts is dedicated to unleashing the power of Xero for your business, revolutionizing your bookkeeping, credit control, and payroll processes.

We offer flexible involvement tailored to your needs. With Xero’s cloud-based platform, collaboration happens seamlessly from any device with an internet connection. Say goodbye to wasted time and unnecessary expenses of downloading or transferring data to your accountant.

Global and Australian Companies Leveraging Malaysia for Offshore Company Secretaries

Forward-thinking Australian companies are using Malaysian talent to strengthen their corporate compliance and governance functions:

Diverse Industries

Real Examples:

Professional Services Firms Building Offshore Corporate Secretarial Teams

An accounting and legal advisory firm in Sydney hired Malaysian assistant company secretaries to manage ASIC compliance and reduce filing errors. Their team helped maintain regulatory filings across 50+ client entities — while cutting compliance costs by 60%.

Australian Startups Getting Structuring & AGM Support

A Melbourne-based tech startup hired a Malaysian-based corporate governance officer to support them through fundraising, structuring, and their first AGM, ensuring all documentation aligned with Australian legal expectations.

Listed Company Outsourcing Board Administration

A mid-cap ASX-listed firm outsourced part of its board administration and secretarial documentation to a Malaysian team. The result: smoother coordination, accurate resolutions, and cost savings of AUD 70,000+ annually.

Book A Free 30 mins Discovery Call

Benefits of

Offshore and Remote Company Secretary Teams

Significant Cost Savings Without Compromising Quality

Reduce corporate compliance staffing costs over 60% while accessing top-tier governance talent.

Access to Certified & Experienced Professionals

Tap into a talent pool that includes chartered secretaries (e.g., ICSA qualified), governance advisors, and paralegal professionals experienced in Australian compliance.

Faster Hiring, Flexible Scaling

Start with one secretary or build a full team within 2–8 weeks. Our recruitment and EOR services ensure you scale with ease.

More Time for Strategic Governance

Outsource routine filings and administration, so your in-house legal counsel or directors can focus on high-level governance and risk management.

Seamless Integration & Full Control

Your offshore team works directly under your direction and reporting lines, while FastLaneRecruit handles HR, contracts, and compliance in Malaysia.

Book A Free 30 mins Discovery Call

Talent Sourcing Process Overview

1 – Discovery Call

Discuss client hiring needs, job role expectations, and recruitment timeline.

2 – Alignment Call

Understand client needs, job role, and ideal candidate profile.

3 – Talent Sourcing

Search and shortlist candidates through our database, job portals, and networks.

Screening & Interview

Conduct initial screening interviews and shortlist top candidates.

4 – Client Interviews

Arrange interviews between the client and shortlisted candidates.

Skills Test & Assessment

Arrange technical or skills-based tests as per client requirements.

Offer & Negotiation

Extend offer, manage negotiations, and confirm candidate acceptance.

5 – Onboarding & Documentation

Facilitate employment contract signing and onboarding process.