Outsourced Company Secretary for Singapore Companies

Looking for a cost-efficient, compliant way to manage your company’s statutory obligations? With FastLaneRecruit, you don’t just outsource company secretarial tasks, you build a dedicated offshore company secretarial team in Malaysia. From ACRA filings to board resolutions and annual returns, we help Singapore businesses hire qualified corporate secretaries who serve as an extension of your compliance or legal team. Our offshore company secretarial services are ideal for Singaporean businesses seeking regulatory-ready, affordable, and scalable support.

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Why Malaysian Company Secretaries Stand Out

Build a Cost-Effective Offshore Secretarial Team in Malaysia

Malaysia is home to a skilled workforce of legally trained and governance-focused company secretaries, well-versed in Singapore’s Companies Act 1967 and ACRA regulations. With FastLaneRecruit, you gain more than outsourced help — you establish a dedicated company secretary team with regional compliance expertise.

English Proficiency & Familiarity with Singapore Regulations

Malaysian professionals are fluent in English and often possess certifications from ICSA or SAICSA. Many have direct experience supporting companies registered in Singapore, including understanding of ACRA, IRAS, and compliance standards for both exempt and non-exempt private limited companies.

Full-Spectrum Secretarial Talent

Our outsourced company secretary teams are proficient in: ACRA filings (e.g., Annual Returns, BizFile+ submissions), Company incorporation and structuring, Board resolution drafting and filing, AGM and EGM coordination, Company constitution and share register management, Corporate governance advisory and Dormant company reporting and strike-offs

Strategic Support, Not Just Administration

Your offshore team does more than tick compliance boxes. They proactively advise on corporate governance, entity structuring, and timely filings. Whether you’re a startup, SME, or public company, your offshore secretary team adds strategic value and reduces compliance risks.

Trusted by Singapore Enterprises

Malaysian company secretaries support accounting firms, listed companies, and holding entities with operations in Singapore and ASEAN. Their consistent, reliable service helps prevent ACRA penalties and ensure timely statutory compliance.

Quick Launch. Local Compliance. No Entity Needed.

FastLaneRecruit simplifies hiring a full-time offshore company secretary team without setting up a new business entity in Malaysia. We handle recruitment, onboarding, payroll, and HR — so you can scale your governance function in weeks, not months.

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Outsourced Company Secretaries Can Handle the Full Range of Corporate Compliance Tasks

Outsourcing your company secretarial duties gives you access to governance professionals familiar with Singapore’s regulatory ecosystem, helping you meet statutory requirements with confidence.

ACRA Filings & BizFile+ Management

Prepare and file essential documents such as Annual Returns (AR), company changes (e.g., changes in director/shareholder), and business profile updates.

Board & Shareholder Meeting Administration

Organize AGMs and EGMs, draft and maintain board resolutions, meeting minutes, and ensure statutory registers are updated accordingly.

Company Incorporation & Structuring Support

Handle incorporation for private limited companies (Pte Ltd), foreign branch offices, and subsidiaries, aligned with Singapore company registration standards.

Corporate Governance Advisory

Guide your leadership team on regulatory responsibilities under the Companies Act 1967 and best practices based on ACRA and IRAS recommendations.

Share Register & Constitution Maintenance

Manage issuance and transfer of shares, update the company constitution, and maintain shareholder records as per ACRA guidelines.

Ongoing Compliance Calendar Management

Track and ensure timely compliance with AR filings, AGM deadlines, financial statement submissions, and other statutory obligations.

Company Strike-Off & Cessation

Assist with voluntary strike-off procedures, dormant company reporting, and corporate restructuring in line with ACRA regulations.

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Salary Comparison: Hiring in Singapore vs. Malaysia

Role	Singapore	Malaysia
Company Secretary	SGD $55,000 – $85,000/year	MYR 78,000 – 102,000/year (~SGD $22,000 – $29,000)
Assistant Company Secretary	SGD $40,000 – $65,000/year	MYR 54,000 – 84,000/year (~SGD $15,000 – $25,000)
Corporate Governance Officer	SGD $70,000 – $95,000/year	MYR 90,000 – 108,000/year (~SGD $26,000 – $31,000)

2025 Salary Guide

FastLaneRecruit’s 2025 Salary Guide equips Singapore businesses with key salary benchmarks in Malaysia, offering insights into workforce cost efficiencies and headcount optimization. By comparing compensation structures between Singapore and Malaysia, this guide provides data-driven insights to help companies establish competitive salary packages while effectively managing their manpower budget and operational costs.

Download 2025 Singapore Salary Guide Download 2025 Malaysia Salary Guide

Hiring a Company Secretary in Singapore vs. Malaysia

Hiring a full-time Company Secretary in Singapore can cost approximately SGD $55,000 – $85,000 annually. In contrast, hiring a similarly qualified Company Secretary in Malaysia typically costs around SGD $22,000 – $29,000. Malaysian professionals are well-trained in corporate secretarial work, compliance filings, and are fluent in both English and regulatory terminology.

Total Savings: Over 60%

With FastLaneRecruit as your recruitment and Employer of Record (EOR) partner, your Singapore business can build a reliable offshore company secretarial team in Malaysia — cost-effective, governance-ready, and locally compliant.

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Why FastLaneRecruit is the Best Partner

FastLaneRecruit is part of the FastLane Group, a trusted CPA firm with a proven track record in providing professional accounting services. With years of operating history and experience working with offshore accounting teams in Malaysia, we know accounting inside out. Our expertise ensures we can identify, recruit, and manage top-tier accounting talent tailored to your business needs. As accountants hiring accountants, we offer unmatched insight into the skills and qualifications required for success in the field.

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Global and Singapore-Based Companies Leveraging Malaysia for Offshore Company Secretaries

Forward-thinking Singapore businesses are using Malaysian talent to enhance their compliance and governance efforts:

Diverse Industries

Real Examples:

Professional Services Firms Expanding Secretarial Teams

A corporate services firm in Singapore hired Malaysian assistant company secretaries to manage ACRA filings for 80+ client companies, achieving a 65% cost reduction in compliance tasks.

Singapore Startups Managing Structuring & AGM Support

A fintech startup in Singapore engaged a Malaysian-based governance officer to support them through pre-funding structuring and their first AGM, ensuring accurate compliance with Companies Act regulations.

Regional Firms Outsourcing Documentation & Filing

A Singapore-headquartered regional holding company outsourced company secretarial documentation for its APAC entities to Malaysia, achieving streamlined processes and SG$60,000+ in annual savings.

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Benefits of

Offshore and Remote Company Secretary Teams

Significant Cost Savings Without Compromising Quality

Cut compliance staffing costs by 60% while gaining access to experienced professionals.

Certified & Skilled Talent

Work with ICSA/SAICSA-qualified secretaries, governance professionals, and paralegals familiar with Singaporean compliance and reporting.

Quick Setup, Flexible Scaling

Build a secretarial team from 1 to 5+ professionals in just 2–8 weeks, tailored to your company’s compliance needs.

Strategic Focus for In-House Teams

Offload filing and recordkeeping so your in-house counsel or directors can focus on higher-level corporate governance.

You Manage. We Handle HR.

Your offshore secretarial team works directly under your management, while FastLaneRecruit takes care of HR, payroll, and local compliance in Malaysia.

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Talent Sourcing Process Overview

1 – Discovery Call

Discuss client hiring needs, job role expectations, and recruitment timeline.

2 – Alignment Call

Understand client needs, job role, and ideal candidate profile.

3 – Talent Sourcing

Search and shortlist candidates through our database, job portals, and networks.

Screening & Interview

Conduct initial screening interviews and shortlist top candidates.

4 – Client Interviews

Arrange interviews between the client and shortlisted candidates.

Skills Test & Assessment

Arrange technical or skills-based tests as per client requirements.

Offer & Negotiation

Extend offer, manage negotiations, and confirm candidate acceptance.

5 – Onboarding & Documentation

Facilitate employment contract signing and onboarding process.