Hire Payroll Specialist from Malaysia with FastLaneRecruit
Managing payroll in-house in Hong Kong can be time-consuming, costly, and prone to compliance errors. With FastLaneRecruit, you can build a full-time, dedicated payroll team in Malaysia to handle your payroll operations seamlessly. Our payroll specialists act as an extension of your HR or finance team offering reliable, cost-effective, and accurate payroll processing that complies with Hong Kong’s Inland Revenue Department (IRD) and MPF regulations.
Why Malaysian Payroll Specialists Stand Out
Reduce Payroll Costs While Ensuring Compliance
Hiring and retaining qualified payroll talent in Hong Kong is expensive. Malaysia offers access to skilled professionals with experience in international and Hong Kong-specific payroll compliance. Through FastLaneRecruit, you gain a dedicated full-time offshore payroll team without needing to establish an entity in Malaysia.
English Proficiency & Familiarity with HK Payroll
Malaysian payroll specialists are fluent in English and trained to understand Hong Kong’s Employment Ordinance, MPF regulations, and tax obligations such as IR56 forms, salaries tax filings, and leave calculations.
End-to-End Payroll Talent
Your outsourced payroll specialist can handle: Monthly payroll calculations and payslip generation, IR56B, IR56E, IR56F, IR56G form preparation, Mandatory Provident Fund (MPF) contributions, Year-end tax reporting to IRD, Payroll software usage (e.g., Xero, Talenox, QuickBooks, Workstem) and more.
Stay Compliant Without the Stress
Your team will ensure accurate processing and timely submission of payroll taxes, reports, and employee documentation, keeping you compliant with Hong Kong labor laws and requirements.
Trusted by Hong Kong Businesses
Malaysian payroll teams already support retailers, tech scale-ups, and professional-services firms across Hong Kong, ensuring on-time lodgements and audit-ready records.
No Entity Setup Required
FastLaneRecruit uses a Malaysia-based Employer of Record (EOR) to manage hiring, HR, payroll, and legal compliance. You enjoy a simple, compliant offshore hiring solution with no administrative hassle.
Outsourced Payroll Specialists Can Perform a Full Range of Payroll-Compliance Tasks
Monthly Payroll Processing
Accurate calculation of gross salary, MPF, deductions, bonuses, and net pay.
IRD Tax Compliance
Preparation and submission of IR56B, IR56E, IR56F, and IR56G forms, including tax clearance for employee departures.
MPF Contributions
Timely calculation and remittance of employer and employee contributions to MPF providers.
Leave & Benefit Management
Track and manage annual leave, statutory holidays, sick leave, and maternity/paternity leave entitlements.
Payroll Software Support
Proficient in Hong Kong-used payroll systems like Xero, Talenox, Workstem, QuickBooks, and Zoho People.
Year-End Reporting & Audits
Handle year-end tax filing and payroll audit documentation for your finance or audit team.
Salary Comparison: Hiring in Hong Kong vs. Malaysia
| Role | Hong Kong (Annual Salary) | Malaysia (Annual Equivalent in HKD) |
| Payroll Officer | HK$240,000 – HK$300,000 | HK$90,000 – HK$120,000 |
| Senior Payroll Executive | HK$300,000 – HK$420,000 | HK$120,000 – HK$160,000 |
| Payroll Manager | HK$420,000 – HK$600,000+ | HK$160,000 – HK$200,000 |
2025 Salary Guide
The 2025 Salary Guide by FastLaneRecruit is tailored for hiring managers navigating Hong Kong’s dynamic job market. As industries evolve, staying informed about salary benchmarks is crucial for attracting and retaining top talent. This guide offers valuable insights to help you make strategic hiring decisions with confidence.
Download 2025 Hong Kong Salary Guide Download 2025 Malaysia Salary GuideHiring a Payroll Specialist in Hong Kong vs Malaysia
Employing a full-time Payroll Specialist in Hong Kong typically costs HK$240,000–HK$300,000 per year. In comparison, an equally experienced specialist in Malaysia costs around HK$90,000–HK$120,000, giving you approximately 60–70% in payroll cost savings — all while maintaining compliance with Hong Kong’s MPF and IRD regulations and fluent English-language support.
Total Savings: ~60–70%
With FastLaneRecruit as your recruitment partner and Employer of Record (EOR), you gain a cost-effective, regulation-ready offshore payroll team without needing to set up a legal entity in Malaysia.
Book A Free 30 mins Discovery Call
Why FastLaneRecruit is the Best Partner
FastLaneRecruit is part of the FastLane Group, a trusted CPA firm with a proven track record in providing professional accounting services. With years of operating history and experience working with offshore accounting teams in Malaysia, we know accounting inside out. Our expertise ensures we can identify, recruit, and manage top-tier accounting talent tailored to your business needs. As accountants hiring accountants, we offer unmatched insight into the skills and qualifications required for success in the field.
Xero Platinum Partner
We embarked on our Xero journey in 2013, becoming a trusted Xero Platinum partner. Our team of Xero experts is dedicated to unleashing the power of Xero for your business, revolutionizing your bookkeeping, credit control, and payroll processes.
We offer flexible involvement tailored to your needs. With Xero’s cloud-based platform, collaboration happens seamlessly from any device with an internet connection. Say goodbye to wasted time and unnecessary expenses of downloading or transferring data to your accountant.
Global and Hong Kong Companies Leveraging Malaysia for Offshore Payroll Specialists
Forward-thinking Hong Kong companies are using Malaysian talent to strengthen their corporate compliance and governance functions:
Diverse Industries
Real Examples:
Accounting Firms Supporting Multiple Clients
A Hong Kong CPA firm outsourced its payroll processing to a team in Malaysia, handling monthly payroll, MPF, and IRD tax forms for 80+ client companies — saving over HK$500,000 in annual overhead.
Startups With Limited HR Resources
A fintech startup outsourced payroll administration to a Malaysian team, freeing their founders to focus on business growth while ensuring payroll was timely and compliant.
SMEs Looking to Streamline
An import/export SME in Kowloon Bay reduced payroll-related errors and admin time by delegating processing, tax filings, and leave tracking to a dedicated offshore payroll executive.
Benefits of
Offshore and Remote Payroll Teams
Reduce Payroll Costs Significantly
- Save over 60% compared to hiring locally while maintaining quality and accuracy.
Reliable Payroll Processing Every Month
- Ensure timely payroll runs, MPF payments, and IRD filings — never miss a deadline again.
Expertise in Local Compliance
- our team will follow the Employment Ordinance, MPF rules, and IRD requirements, helping you avoid penalties and reduce risk.
Integrated With Your Business
- Your offshore payroll staff will work within your systems, communicate with your team, and operate just like internal staff — without the HR overhead.
Use the Tools You Already Know
- Our payroll specialists are proficient in Hong Kong tools like Xero, Workstem, Talenox, and QuickBooks Online.
Talent Sourcing Process Overview
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Talent Sourcing Process Overview
Total Turnaround Time – 3~8 weeks (subject to role complexity and candidate availability)
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Build Your Offshore Payroll Team Today
Whether you’re a growing startup, an established SME, or a busy accounting firm, FastLaneRecruit helps you build a dedicated, full-time offshore payroll team in Malaysia to support your Hong Kong operations. Stay compliant, save costs, and streamline your business without sacrificing quality.
Book Your Free 30-Min Strategy Call
