Outsourced Company Secretary for Hong Kong Companies
Need cost-effective and reliable company secretarial support in Hong Kong? With FastLaneRecruit, you can build your own offshore company secretarial team in Malaysia — fully dedicated to your business and aligned with Hong Kong Companies Registry requirements. Whether you’re running an SME, startup, or group structure with multiple subsidiaries, our company secretaries help ensure timely compliance with the Companies Ordinance and regulatory filings.
Why Malaysian Company Secretaries Work for Hong Kong Firms
Cost-Efficient Offshore Governance Support in Malaysia
Malaysia is a regional hub for experienced company secretaries with strong knowledge of Hong Kong’s business regulations. With FastLaneRecruit, you can hire dedicated full-time professionals who handle statutory filings, annual returns, board minutes.
English Fluency & Familiarity with Hong Kong Standards
Many Malaysian company secretaries are fluent in English and Mandarin and hold ICSA or CGI qualifications, making them well-suited to serve Hong Kong companies. They are trained to manage compliance for private limited companies, public entities, and offshore structures operating in Hong Kong.
Offshore Professionals, Full-Time Dedication
We help you build a full-time team in Malaysia — not just freelancers or ad hoc consultants. These secretaries function as your in-house support, handling company formation, annual returns, and corporate governance while you save on costs.
Proven Track Record with HK Firms
FastLaneRecruit supports CPA firms, corporate service providers (CSPs), and startups across Hong Kong in hiring reliable and compliant company secretaries in Malaysia. Our candidates are familiar with e-filing, maintaining statutory registers, and meeting local filing deadlines.
Aligned Time Zones for Real-Time Collaboration
Malaysia is in the same time zone as Hong Kong (GMT+8), allowing your local and offshore teams to work seamlessly in real-time. This ensures immediate responsiveness, smoother collaboration, and faster turnaround for urgent filings and board resolutions.
High Retention Rates & Professional Attitudes
Malaysian professionals are known for their loyalty and long-term commitment. By hiring full-time staff through FastLaneRecruit, Hong Kong firms benefit from lower turnover, strong work ethics, and consistent compliance support without constant retraining or hiring cycles.
What Offshore Company Secretaries Can Handle for Hong Kong Businesses
Your offshore team can manage the full scope of company secretarial responsibilities under Hong Kong law:
Company Formation & Business Registration
Coordinate with CR and IRD to set up private limited companies or offshore subsidiaries.
e-Registry Filings & Annual Returns
Handle Form NAR1 (Annual Return), Form ND2A (Change of Director), and other statutory filings via the Companies Registry e-Registry portal.
Maintenance of Statutory Registers
Maintain Registers of Directors, Members, Secretaries, and Significant Controllers in line with the Companies Ordinance.
Preparation of Resolutions & Meeting Minutes
Draft board and shareholder resolutions, meeting agendas, notices, and minutes in English or bilingual formats.
Corporate Governance Advisory
Assist with company law compliance, ESG documentation, and board governance frameworks — especially useful for startups and growing private companies.
Shareholder Communications & Record-Keeping
Help track share issuances, transfers, and support updates to shareholder agreements.
Company Deregistration & Restructuring
Manage voluntary deregistration, group restructuring documentation, and ensure accurate lodgement with CR and IRD.
Salary Comparison: Hiring in Hong Kong vs. Malaysia
| Role | Hong Kong | Malaysia |
|---|---|---|
| Company Secretary | HKD $360,000 – $600,000/year | MYR 78,000 – 102,000/year (~HKD $132,000 – $172,000) |
| Assistant Company Secretary | HKD $300,000 – $480,000/year | MYR 54,000 – 84,000/year (~HKD $92,000 – $142,000) |
| Corporate Governance Officer | HKD $420,000 – $660,000/year | MYR 90,000 – 108,000/year (~HKD $152,000 – $183,000) |
2025 Salary Guide
The 2025 Salary Guide by FastLaneRecruit is tailored for hiring managers navigating Hong Kong’s dynamic job market. As industries evolve, staying informed about salary benchmarks is crucial for attracting and retaining top talent. This guide offers valuable insights to help you make strategic hiring decisions with confidence.
Download 2025 Hong Kong Salary Guide Download 2025 Malaysia Salary GuideHiring a Company Secretary in Hong Kong vs. Malaysia
Hiring a qualified full-time Company Secretary in Hong Kong typically costs between HKD $360,000 to $600,000/year, depending on experience and seniority. With FastLaneRecruit, you can hire an experienced, ICSA/CGI-qualified secretary in Malaysia for approximately HKD $132,000 to $172,000/year.
Total Savings: Over 65%
Our offshore hiring model allows Hong Kong businesses to maintain high standards of compliance while significantly reducing operational costs.
Book A Free 30 mins Discovery Call
Why FastLaneRecruit is the Best Partner
FastLaneRecruit is part of the FastLane Group, a trusted CPA firm with a proven track record in providing professional accounting services. With years of operating history and experience working with offshore accounting teams in Malaysia, we know accounting inside out. Our expertise ensures we can identify, recruit, and manage top-tier accounting talent tailored to your business needs. As accountants hiring accountants, we offer unmatched insight into the skills and qualifications required for success in the field.
Xero Platinum Partner
We embarked on our Xero journey in 2013, becoming a trusted Xero Platinum partner. Our team of Xero experts is dedicated to unleashing the power of Xero for your business, revolutionizing your bookkeeping, credit control, and payroll processes.
We offer flexible involvement tailored to your needs. With Xero’s cloud-based platform, collaboration happens seamlessly from any device with an internet connection. Say goodbye to wasted time and unnecessary expenses of downloading or transferring data to your accountant.
How How Hong Kong Companies Are Scaling with Offshore IT Teams
Forward-thinking Hong Kong companies are using Malaysian talent to strengthen their corporate compliance and governance functions:
Diverse Industries
Real Examples:
Startup Expanding to Southeast Asia
A SaaS company headquartered in Hong Kong built a full-time offshore company secretarial team to manage multi-jurisdiction compliance, saving over HKD $300,000 annually.
CPA Firm Delegating Routine Secretarial Tasks
A Hong Kong CPA firm offloaded routine compliance filings and client support to a Malaysian company secretary, freeing up senior staff and cutting recruitment costs.
Holding Company Managing Regional Subsidiaries
A regional investment holding company centralized its board meeting coordination and resolution drafting with a Malaysian-based company secretarial team — improving governance and turnaround times.
Benefits of
Offshore and Remote Company Secretary Teams
Save Up to 65% on Hiring Costs
- Hiring in-house company secretaries in Hong Kong can be costly due to high salary benchmarks and limited talent availability. Outsourcing to Malaysia lets you access qualified professionals at a fraction of the cost without compromising compliance standards.
Compliant with Hong Kong’s Companies Ordinance
- Malaysian company secretaries are trained in statutory requirements aligned with Hong Kong’s Companies Ordinance (Cap. 622), ensuring your annual returns, business registration renewals, and board resolutions meet local standards.
Seamless Workflow with Tech-Enabled Talent
- Many outsourced secretarial professionals are already trained on systems used in Hong Kong, such as e-Registry and CR’s online services, ensuring smooth onboarding and daily operations.
Focus on Strategic Risk and Governance
- Free up your local legal and executive teams from day-to-day filings. Outsourced secretaries manage recurring compliance work so your team can focus on high-level strategy, risk management, and business expansion.
Scalable Support for Growing Firms
- Whether you’re a startup with one entity or a group managing multiple subsidiaries, outsourcing lets you scale your secretarial support in line with your growth without the burden of headcount expansion.
Talent Sourcing Process Overview
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Talent Sourcing Process Overview
Total Turnaround Time – 3~8 weeks (subject to role complexity and candidate availability)
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Build Your Offshore Company Secretarial Team Today
Ready to build a high-quality offshore secretarial team tailored for Hong Kong’s regulatory environment? FastLaneRecruit helps Hong Kong companies hire cost-effective and qualified company secretaries in Malaysia.
Book Your Free 30-Min Strategy Call
