Hire Payroll Specialist from Malaysia with FastLaneRecruit
Looking for a smarter, more cost-effective way to keep wages, tax, and super in check? With FastLaneRecruit you don’t just outsource payroll tasks, you build a dedicated offshore payroll team in Malaysia. From Single Touch Payroll (STP Phase 2) lodgements and PAYG-W to state payroll-tax returns and super guarantee calculations (11.5 % today, rising to 12 % on 1 July 2025), our Malaysian payroll professionals act as an extension of your finance or HR department fully aligned with Australian legislation.
Why Malaysian Payroll Specialists Stand Out
Build a Cost-Efficient Offshore Payroll Team in Malaysia
Malaysia offers a deep talent pool of payroll professionals experienced with Australian awards, Fair Work requirements, and STP-enabled software. With FastLaneRecruit you get full-time staff who understand ATO deadlines and state payroll-tax thresholdswithout the Australian price tag.
English Proficiency & Global Payroll Expertise
Malaysian specialists communicate fluently in English and routinely manage multi-currency payrolls for APAC employers. Many hold Australian Payroll Association (APA) or CIPP-aligned certificates and are up-to-date with STP Phase 2 employer guidelines.
End-to-End Payroll Talent
Your outsourced payroll specialist can handle: STP reporting, PAYG withholding & fringe-benefits tax (FBT) calculations, superannuation guarantee contributions, payroll-tax reconciliation across NSW/VIC/QLD/WA/SA/TAS/ACT/NT, award & EBA interpretation, employee onboarding/off-boarding, leave accruals, and EOFY payment summaries.
Proactive, Not Just Administrative
Beyond data entry, our payroll specialists flag changes such as the upcoming SG rate rise to 12 % on 1 July 2025 (Australian Taxation Office) and advise on wage updates tied to the Fair Work Commission’s annual review.
Trusted by Australian Enterprises
Malaysian payroll teams already support retailers, tech scale-ups, and professional-services firms across Australia, ensuring on-time lodgements and audit-ready records.
Fast Setup. Local Compliance. Zero Bureaucracy.
FastLaneRecruit sources, onboards, and employs your team as the local Employer of Record (EOR) in Malaysia so you can launch within weeks and stay laser-focused on your core business.
Outsourced Payroll Specialists Can Perform a Full Range of Payroll-Compliance Tasks
Single Touch Payroll (STP Phase 2) Submissions
Prepare and lodge compliant pay-event files after every pay run.
PAYG Withholding & BAS Support
Calculate, withhold, and reconcile PAYG amounts for ATO reporting.
Superannuation Guarantee Processing
Calculate SG at 11.5 % (12 % from 1 July 2025) and lodge via Clearing House in line with quarterly due dates.
State Payroll-Tax Returns
Work with differing thresholds and rates across NSW, VIC, QLD, WA, SA, TAS, ACT & NT.
Award & EBA Interpretation
Apply penalty rates, overtime, and allowances correctly.
Leave & Entitlement Management
Track annual, personal, long-service, and parental leave in compliance with the Fair Work Act.
Year-End Processing
Issue Income Statements (STP finalisation), calculate Fringe Benefits Tax, and coordinate workers’ compensation declarations.
Employee Lifecycle Admin
Digital onboarding, TFN declarations, termination payments, and redundancy calculations.
Salary Comparison: Hiring in Australia vs. Malaysia
| Role | Australia | Malaysia |
| Payroll Specialist | AUD $95,000–$110,000 / yr | MYR 70,000–90,000 / yr ≈ AUD $25,000–$33,000 |
| Senior Payroll Specialist | AUD $110,000–$130,000 / yr | MYR 90,000–108,000 / yr ≈ AUD $33,000–$39,000 |
| Payroll Administrator | AUD $75,000–$95,000 / yr | MYR 54,000–78,000 / yr ≈ AUD $19,000–$28,000 |
2025 Salary Guide
FastLaneRecruit’s 2025 Salary Guide is an essential resource for hiring managers navigating today’s fast-changing job market. As industries continue to evolve, understanding competitive compensation benchmarks is crucial for attracting and retaining top talent. Our comprehensive guide provides up-to-date salary insights across key job functions and industries in Malaysia, Singapore, Hong Kong, and Australia empowering you to make informed hiring decisions and stay ahead in an increasingly competitive talent landscape.
Download 2025 Malaysia Salary GuideHiring a Payroll Specialist in Australia vs Malaysia
Employing a full-time Payroll Specialist in Australia costs roughly AUD $100 k+ per year. By comparison, an equally experienced Malaysian specialist costs around AUD $30 k, giving you ~70 % payroll savings while maintaining STP-ready compliance and English-language service quality.
Total Savings: 70% Approximately
With FastLaneRecruit as both recruitment partner and EOR, you gain a cost-effective, regulation-ready offshore payroll team—without establishing a Malaysian entity.
Book A Free 30 mins Discovery Call
Why FastLaneRecruit is the Best Partner
FastLaneRecruit is part of the FastLane Group, a trusted CPA firm with a proven track record in providing professional accounting services. With years of operating history and experience working with offshore accounting teams in Malaysia, we know accounting inside out. Our expertise ensures we can identify, recruit, and manage top-tier accounting talent tailored to your business needs. As accountants hiring accountants, we offer unmatched insight into the skills and qualifications required for success in the field.
Xero Platinum Partner
We embarked on our Xero journey in 2013, becoming a trusted Xero Platinum partner. Our team of Xero experts is dedicated to unleashing the power of Xero for your business, revolutionizing your bookkeeping, credit control, and payroll processes.
We offer flexible involvement tailored to your needs. With Xero’s cloud-based platform, collaboration happens seamlessly from any device with an internet connection. Say goodbye to wasted time and unnecessary expenses of downloading or transferring data to your accountant.
Global and Australian Companies Leveraging Malaysia for Offshore Payroll Specialists
Forward-thinking Australian companies are using Malaysian talent to strengthen their corporate compliance and governance functions:
Diverse Industries
Real Examples:
Retail Chains Cutting Admin Overheads
A national fashion retailer in Brisbane outsourced fortnightly payroll runs for 1,200 staff to a Malaysian team, reducing processing errors by 50 % and saving AUD $85 k annually.
Tech Start-Ups Accelerating Growth
A Melbourne SaaS scale-up engaged two Malaysian payroll specialists to manage PAYG, SG, and state payroll-tax filings across NSW & VIC—freeing its CFO to focus on fundraising.
Professional-Services Firms Standardising STP
A Sydney accounting practice built a Malaysian payroll-support unit to lodge STP events for 300 client entities, slashing compliance turnaround times by 40 %.
Benefits of
Offshore and Remote Payroll Teams
Significant Cost Savings
- Cut payroll-staff costs by 60–70 % without sacrificing compliance quality.
Certified & Experienced Professionals
- Access APA-trained specialists fluent in Xero, MYOB, Employment Hero & KeyPay.
Faster Hiring, Flexible Scaling
- Add one administrator or a full team within 2–8 weeks.
More Time for Strategic HR & Finance
- Let offshore staff handle routine pay runs, while on-shore teams focus on workforce planning and analytics.
Seamless Integration & Full Control
- Offshore employees follow your calendars and reporting lines; FastLaneRecruit manages contracts, payroll, and Malaysian labour compliance.
Talent Sourcing Process Overview
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Talent Sourcing Process Overview
Total Turnaround Time – 3~8 weeks (subject to role complexity and candidate availability)
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Build Your Offshore Payroll Team Today
Ready to streamline payroll, stay ATO-compliant, and protect margins? FastLaneRecruit helps Australian companies build offshore payroll teams in Malaysia that work in perfect sync with local regulations and your strategic goals.
Book Your Free 30-Min Strategy Call
