Outsourced Company Secretary for Malaysian Companies
Need reliable and cost-effective company secretarial support in Malaysia? With FastLaneRecruit, you can build your own dedicated offshore secretarial team in Malaysia, fully aligned with Companies Commission of Malaysia (SSM) requirements. Whether you’re managing an SME, private limited company (Sdn. Bhd.), or a listed entity, our outsourced secretaries ensure full compliance with Malaysian company law, corporate governance, and regulatory filings.
Why Malaysian Company Secretaries Stand Out
Build a High-Performing Company Secretarial Team in Malaysia
Malaysia is home to a strong talent pool of licensed company secretaries who are well-versed in the Companies Act 2016. With FastLaneRecruit, you can build a cost-effective, full-time corporate secretarial team that supports your business with precision, compliance, and strategic governance insights.
English Proficiency & Regional Expertise
Malaysian company secretaries are proficient in English and Bahasa Malaysia, ensuring smooth communication with local and international stakeholders. Many professionals hold MAICSA (now part of CGI) or other internationally recognised governance certifications.
Comprehensive Corporate Secretarial Capabilities
Outsourced company secretaries in Malaysia offer full-spectrum support, including: SSM Compliance & e-Lodgement (e.g., Annual Returns, Section 58 changes), Company Incorporation & Strike-Off, Preparation of Board Resolutions & Meeting Minutes, Statutory Register Maintenance, Annual General Meeting (AGM) Coordination, Corporate Governance Frameworks & Advisory and Shareholder Updates & Cap Table Support.
Proactive Governance Support, Not Just Admin
FastLaneRecruit helps you build a company secretarial team that goes beyond routine filings. Whether you’re managing a private limited company (Sdn Bhd), a holding structure, or a foreign-owned subsidiary, your offshore secretaries offer proactive support to your board and legal team, ensuring risk mitigation and timely compliance.
Trusted by Malaysian and Regional Enterprises
Our company secretarial candidates support corporate service providers, listed entities, law firms, and family offices throughout Malaysia and across ASEAN. Their strong attention to detail and compliance-first mindset ensure smooth interactions with SSM, Bursa Malaysia, and tax authorities.
Fast Onboarding. Local Expertise. No Entity Required.
With FastLaneRecruit, you can quickly build your secretarial team in Malaysia without opening a local entity. We handle talent sourcing, HR, payroll, and onboarding, so your team can start supporting your compliance operations within weeks — fully aligned with Malaysian corporate regulations.
What Company Secretaries in Malaysia Can Handle
Our candidates are fully capable of managing the secretarial needs of Sdn. Bhd., LLP, or public companies, including:
Company Formation & Incorporation Filings
Manage name reservation, incorporation via MyCoID, issuance of Form 9, and company constitution drafting.
Filing of Annual Returns & Financial Statements
Handle Section 68 filings, submission of audited financial statements via MBRS, and ensure timely renewals.
Statutory Register Maintenance
Maintain Register of Members, Directors, Secretaries, Charges, and Auditors as per company law.
Board Resolutions & Meeting Documentation
Prepare board meeting minutes, directors’ circular resolutions, notices of meetings, and share transfer documentation.
Corporate Governance & ESG Reporting
Assist with drafting of corporate governance disclosures, ESG reporting, and Bursa Malaysia compliance where relevant.
Company Restructuring & Cessation Support
Support share buybacks, capital reductions, mergers, and voluntary winding-up processes with SSM documentation.
Salary Comparison: Hiring Company Secretaries in Malaysia vs. Other Countries
| Role | Malaysia (USD/month) | Hong Kong (USD/month) | Singapore (USD/month) | Australia (USD/month) | United States (USD/month) |
| Junior Company Secretary | 800 – 1,200 | 2,800 – 3,800 | 3,000 – 4,200 | 4,200 – 5,500 | 5,800 – 7,000 |
| Mid-Level Secretary | 1,200 – 1,800 | 3,500 – 4,800 | 4,000 – 5,200 | 5,000 – 6,000 | 6,500 – 8,000 |
| Senior Company Secretary | 1,800 – 2,500 | 4,500 – 6,000 | 5,000 – 6,800 | 6,000 – 7,800 | 7,500 – 9,500 |
2025 Salary Guide
FastLaneRecruit’s 2025 Salary Guide is an essential resource for hiring managers navigating today’s fast-changing job market. As industries continue to evolve, understanding competitive compensation benchmarks is crucial for attracting and retaining top talent. Our comprehensive guide provides up-to-date salary insights across key job functions and industries in Malaysia, Singapore, Hong Kong, and Australia empowering you to make informed hiring decisions and stay ahead in an increasingly competitive talent landscape.
Download 2025 Malaysia Salary GuideHiring a Company Secretary in Malaysia vs. Singapore
Hiring a full-time Company Secretary in Singapore typically costs between SGD $55,000 – $85,000 per year, depending on experience, qualifications, and the industry sector. In contrast, hiring a similarly experienced Company Secretary in Malaysia generally costs around MYR 80,000 – MYR 120,000 annually (equivalent to approximately SGD $22,000 – $35,000). Malaysian corporate secretaries are trained under the Companies Act 2016, with many holding MAICSA (CGI Malaysia Division) credentials and bringing hands-on experience with statutory compliance, board meeting support, and document lodgement with the Companies Commission of Malaysia (SSM).
Total Estimated Savings: Over 60%
With FastLaneRecruit as your recruitment and Employer of Record (EOR) partner, your business can build a cost-efficient, fully compliant company secretarial team in Malaysia—without sacrificing quality, professionalism, or regulatory alignment across borders.
Book A Free 30 mins Discovery Call
Why FastLaneRecruit is the Best Partner
FastLaneRecruit is part of the FastLane Group, a trusted CPA firm with a proven track record in providing professional accounting services. With years of operating history and experience working with offshore accounting teams in Malaysia, we know accounting inside out. Our expertise ensures we can identify, recruit, and manage top-tier accounting talent tailored to your business needs. As accountants hiring accountants, we offer unmatched insight into the skills and qualifications required for success in the field.
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How Global and Malaysian Businesses Use Offshore Secretarial Talent
Malaysian companies are turning to FastLaneRecruit to strengthen their corporate compliance and governance functions.
Diverse Industries
Real Examples:
Legal Firm Reducing Admin Burden
A mid-sized law firm in Kuala Lumpur built a support team of offshore secretaries to manage recurring filings, freeing up legal partners for advisory work.
Holding Company Managing Group Compliance
A private investment holding company outsourced board resolutions and statutory filings to a remote team, maintaining compliance across 12 entities with one centralized offshore secretary.
IPO-Bound Startup Strengthening Governance
A tech startup preparing for Bursa listing engaged a full-time outsourced secretary to prepare AGM notices, ESG disclosures, and ensure MBRS filing accuracy.
Benefits of
Offshore and Remote Company Secretary Teams
Significant Cost Savings Without Compromising Quality
- Lower your corporate compliance and governance costs by over 60% while working with highly qualified Malaysian talent familiar with SSM, Bursa Malaysia, and international governance standards.
Access to Certified & Experienced Professionals
- Gain access to chartered secretaries (MAICSA/CGI), governance specialists, and paralegals who bring practical experience in handling SSM filings, board documentation, and statutory record maintenance.
Faster Hiring, Flexible Scaling
- Whether you need one secretary or an entire support team, FastLaneRecruit helps you hire and onboard within 2–8 weeks, with flexibility to scale based on your compliance load.
More Time for Strategic Governance
- Outsource routine tasks like annual return filings, share register updates, and board meeting preparations. Free up your internal legal and compliance resources to focus on risk management, corporate structuring, and regulatory strategy.
Seamless Integration & Full Control
- Your remote company secretary team works under your direction and reporting lines, just like an in-house team. FastLaneRecruit takes care of all HR, payroll, and local compliance in Malaysia so you can focus on governance—not admin.
Talent Sourcing Process Overview
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Talent Sourcing Process Overview
Total Turnaround Time – 3~8 weeks (subject to role complexity and candidate availability)
1 – Discovery Call
Discuss client hiring needs, job role expectations, and recruitment timeline.
2 – Alignment Call
Understand client needs, job role, and ideal candidate profile.
3 – Talent Sourcing
Search and shortlist candidates through our database, job portals, and networks.
Screening & Interview
Conduct initial screening interviews and shortlist top candidates.
4 – Client Interviews
Arrange interviews between the client and shortlisted candidates.
Skills Test & Assessment
Arrange technical or skills-based tests as per client requirements.
Offer & Negotiation
Extend offer, manage negotiations, and confirm candidate acceptance.
5 – Onboarding & Documentation
Facilitate employment contract signing and onboarding process.
Build Your Company Secretarial Team in Malaysia Today
Ready to build a full-time or hybrid secretarial team that supports your compliance obligations in Malaysia? Let FastLaneRecruit help you build a skilled, compliant, and cost-effective company secretarial function.
Book Your Free 30-Min Strategy Call
